NEC CONCERT MEETING Sunday, December 07, 2014

PRESENT:  Mike Arenson (later Jan Arenson), Cathay Keough, Tami Ring-Kuchenbeiser, Lois & Mike Hoffman, Jan Owens, Thanks to everyone for being there, and Anne for ticketproduction, and Tami for our first two ticket sales;-):  Conkey, Owens.  Please advise if I’ve forgotten anything.  Thanks to all, great whizbang meeting, we got a lot done!  Jan

AGENDA:  establish musical context so that Mike can hire 3 musicians (at $150 @) =$450.00 (ticket sales of 30 is our BE) to make a quartet, probably including percussion and guitar

Cathay had e-mailed the following links for song possibilities.

1.       Billboard Top Dance Songs Chart:  http://www.billboard.com/charts/dance-club-play-songs

2.       Top 40 (100) Party Songs on About.com:  http://top40.about.com/od/top10lists/tp/top-100-party-songs.htm

3.       MTV Dance Playlist:  http://www.mtv.co.uk/music/playlists/mtv-dance-playlist#!/play/calvin-harris/videos/outside-ft-ellie-goulding

4.      And Wikipedia's list of billboard top dance songs:  http://en.wikipedia.org/wiki/List_of_Billboard_number-one_dance_hits

TAMI suggested (to loud acclaim) the EAGLES

OTHER ITEMS THAT WERE DISCUSSED: BILLING:  We will bill the event as ‘AN EVENING OF MUSIC AND DANCING’

                 FAMILIES ARE WELCOME BUT CHILDREN NOT SUBSIDIZED (I.E. tickets are $15@) in 6pt font!

                 A range of food and beverages (alcoholic and non- )will be available for nominal charge/donation

                 Child care available upon request for a small charge.

RECORD-KEEPING:  We will keep records of ticketholders e-mails & phone numbers, in the event of cancellations due to winter storms.  Additionally, in the event of cancellation, we will have to start from scratch, as it is impossible to hold musicians to a ‘rain-date’

EVENT-BRITE:  as a way to sell tickets online was discussed.  Lois and Jan will work with Anne on this (We are assuming that Anne is an expert at Eventbrite, as everyone knows she is 100% digitalized.  I found these on YouTube  very good:

     EVENT BRITE TUTORIAL Setting up   9:24

     EVENT BRITE TUTORIAL Tickets  9:25

(Actually, I went ahead and created the event here   or go to Eventbrite.com and

   EVENTBRIGHT CHARGES:( 2.5% + .99 )+ creditcard fee(3.5% )  = $1.89/ticket   for our $15 ticket price

   NOTO BENE:  we can either ‘absorb the fees’ or ‘pass the fees on to the buyer’

TICKET SALES:  Jan will hold the $; tickets and record-keeping sheets will be kept in the UUFN OFFICE in Code Purple MailBox (look for the purple tape). 

    In-house:  Tami and Maia will sell (with help/support from others) at coffee hour from Fellowship Committee Table

    Out-house:  Anne Green will work social media, and Tami and Jan and Cathay will deliver tickets as needed, Jan and Tami will go to other institutions coffee hours to promote sales (work the crowds);  An attempt will be made to identify an ACTIVE TICKET PROMOTION PERSON at each institution

   NEC PARTICIPATING INSTITUTIONS/NEWARK FAITH COMMUNITY:
     Newark United Methodist Church

     Newark UCC

     Cavalry Baptist

     St. Thomas Episcopal

     St. Paul Lutheran

     1^st Pres

     Holy Family

     UUFN

Other:

    MillCreek Society (Polly Drummond Road)

    ISD (Islamic Society of Delaware) (Salem Church Road)

    Temple Beth El (Possum Park Road)

    Turkish Student Society (Possum Park Road)

BARTENDER:  Mike Hoffman (bless his <3!) VOLUNTEERED to be bartender, and even to juggle if requested.  Cathay will arrange for the liquor permission.

FOOD:  we will research possibilities, including youth group