Wednesday, December 10, 2014

NEC CONCERT MEETING Sunday, December 07, 2014

PRESENT:  Mike Arenson (later Jan Arenson), Cathay Keough, Tami Ring-Kuchenbeiser, Lois & Mike Hoffman, Jan Owens, Thanks to everyone for being there, and Anne for ticketproduction, and Tami for our first two ticket sales;-):  Conkey, Owens.  Please advise if I’ve forgotten anything.  Thanks to all, great whizbang meeting, we got a lot done!  Jan


AGENDA:  establish musical context so that Mike can hire 3 musicians (at $150 @) =$450.00 (ticket sales of 30 is our BE) to make a quartet, probably including percussion and guitar
Cathay had e-mailed the following links for song possibilities.
1.       Billboard Top Dance Songs Chart:  http://www.billboard.com/charts/dance-club-play-songs
2.       Top 40 (100) Party Songs on About.com:  http://top40.about.com/od/top10lists/tp/top-100-party-songs.htm
4.      And Wikipedia's list of billboard top dance songs:  http://en.wikipedia.org/wiki/List_of_Billboard_number-one_dance_hits
TAMI suggested (to loud acclaim) the EAGLES

OTHER ITEMS THAT WERE DISCUSSED: BILLING:  We will bill the event as ‘AN EVENING OF MUSIC AND DANCING’
                 FAMILIES ARE WELCOME BUT CHILDREN NOT SUBSIDIZED (I.E. tickets are $15@) in 6pt font!
                 A range of food and beverages (alcoholic and non- )will be available for nominal charge/donation
                 Child care available upon request for a small charge.
RECORD-KEEPING:  We will keep records of ticketholders e-mails & phone numbers, in the event of cancellations due to winter storms.  Additionally, in the event of cancellation, we will have to start from scratch, as it is impossible to hold musicians to a ‘rain-date’
EVENT-BRITE:  as a way to sell tickets online was discussed.  Lois and Jan will work with Anne on this (We are assuming that Anne is an expert at Eventbrite, as everyone knows she is 100% digitalized.  I found these on YouTube  very good:
     EVENT BRITE TUTORIAL Setting up   9:24
     EVENT BRITE TUTORIAL Tickets  9:25
(Actually, I went ahead and created the event here   or go to Eventbrite.com and
   EVENTBRIGHT CHARGES:( 2.5% + .99 )+ creditcard fee(3.5% )  = $1.89/ticket   for our $15 ticket price
   NOTO BENE:  we can either ‘absorb the fees’ or ‘pass the fees on to the buyer’
TICKET SALES:  Jan will hold the $; tickets and record-keeping sheets will be kept in the UUFN OFFICE in Code Purple MailBox (look for the purple tape). 
    In-house:  Tami and Maia will sell (with help/support from others) at coffee hour from Fellowship Committee Table
    Out-house:  Anne Green will work social media, and Tami and Jan and Cathay will deliver tickets as needed, Jan and Tami will go to other institutions coffee hours to promote sales (work the crowds);  An attempt will be made to identify an ACTIVE TICKET PROMOTION PERSON at each institution
   NEC PARTICIPATING INSTITUTIONS/NEWARK FAITH COMMUNITY:
     Newark United Methodist Church
     Newark UCC
     Cavalry Baptist
     St. Thomas Episcopal
     St. Paul Lutheran
     1st Pres
     Holy Family
     UUFN
Other:
    MillCreek Society (Polly Drummond Road)
    ISD (Islamic Society of Delaware) (Salem Church Road)
    Temple Beth El (Possum Park Road)
    Turkish Student Society (Possum Park Road)
BARTENDER:  Mike Hoffman (bless his <3!) VOLUNTEERED to be bartender, and even to juggle if requested.  Cathay will arrange for the liquor permission.
FOOD:  we will research possibilities, including youth group
Posted by at No comments:

Wednesday, December 3, 2014

UPDATE on Feb 7th NEC BENEFIT

Great progress;  Thanks everybody, going backwards and forwards for all your energy:
1) Mike Arenson is on board, has asked for a meeting so that people can contribute ideas/expectations for music for the concert.  I've submitted a request for a meeting room this Sunday, December 7th, at 11:45 pm. 
2)Event will be billed as 'HEART OF NEWARK CONCERT' music by Mike Arenson and friends, $15, 7-10 pm Sat Feb 7th. 

3) TICKET PRODUCTION:  Anne Green and I go into high gear tomorrow (Th),  print out 160 sequentially-numbered tickets (32 pages on cardstock) tomorrow, cut them and punch/bling/beribbon the first batch to sell for holiday giving.  Great gifts for neighbors, friends, community-minded folk, and a great way to spread the word on NEC/CodePurple and give a meaningful gift at the same time.  We will also print out record-keeping sheets so we know who sold what tickets. 

3) UUFN TICKET SALES:  Maia and Tami have agreed to sell tickets at the Fellowship Table at coffee hour this Sunday, and hopefully on an ongoing basis.

4) COMMUNITY TICKET SALES.  We have acquired a contact list with e-mails for all the 8 members of the Newark Faith Community that comprise NEC/CP.  Anne has agreed to be the point person to do outreach/ticket sales for these organizations.  We hope to involve also: Temple Beth El, ISD (Islamic Society of Delaware) and 

American Turkish Friendship

American Turkish Friendship Association,
201 Possum Park Road Newark, DE 19711


Posted by at No comments:
Subscribe to: Comments (Atom)